There are a total of five stages to CM's development of and commitment to a case:

Stage 1:
When a request is received, our first task is to decide whether it meets CM's criteria (see below) for considering a case. If the inmate's case does not meet our conditions, he or she is notified and given any advice we feel might be useful. Often, further correspondence is necessary to make this determination. We receive many new requests every working day, so it sometimes takes a month or longer for us to respond to each letter. Furthermore, with our very small staff, each respondent is corresponding with numerous inmates.

For inmates who do meet our conditions, Stage 1 consists of a lengthy correspondence in which we try to elicit from the inmate all the information we can about the circumstances of the case. In this stage, we want the information in the inmate's own words, without any official documents (except for the pre-sentence report) unless specifically requested. It is important to stress that this correspondence does not mean we are committed to taking the case. Stage 1 can be very time-consuming and require a great deal of effort on the inmate's part. At this (or any other) stage either the inmate or CM may decide to terminate the relationship.

Stage 2:
Once we are satisfied that we have gathered as much information as we can, we put the case in a holding file. Because we have such a large backlog of cases, additional years are added to the waiting process. During this stage, we may correspond occasionally with the inmate to give support should the need arise. The inmate may give us newly acquired information. At this stage, the inmate's case is discussed during our staff meetings.

Stage 3:
When an opening occurs or for any number of reasons, we could move the inmate's file to Stage 3. Only at this stage will we request and read the trial transcripts.

Stage 4:
In this stage, and after a careful review of the entire record of the case, we will now meet personally with the inmate for a lengthy interview.

Stage 5:
It is at this stage that we commit to a case. When that happens we then pursue all avenues of investigation. When the investigation produces significant new evidence, we retain an attorney on behalf of the inmate.

It is important to reiterate a few major points: we are not lawyers; we are investigators / advocates; there is no immediate, magical solution; our process is long, difficult, and sometimes mentally distressing. Of the thousand of requests we have received, and considering the very small size of our staff, very few cases reach the final stage. We are here as a resource for all those who write to us and fit our criteria. We seek truth and justice. We wish we could do much more for the many convicted innocent whose cases we cannot tend to due to our limited resources.

CM has very narrow criteria for the types of cases that we will consider reviewing. Therefore we are not able to help the vast majority of those who contact us. We have adopted these narrow criteria so that we may function in an efficient and productive manner. We regret that we cannot be all things to all people. Please review our stated criteria (which follows), our general procedures (see above), and how to contact us if you know someone who fits ALL of the listed criteria.

1. We only consider murder or rape cases within the United States as well as Canada that carry a life or death sentence. We do NOT consider self-defense or accidental death cases. We will only consider a rape case if there is the possibility of using DNA testing to clear the convicted person. We do NOT consider child sex cases unless the case has physical evidence that could be scientifically tested to prove innocence;
2. You must have finished your direct appeal (the first appeal to the court of your conviction);
3. You must be absolutely 100% innocent of the crime and have had absolutely no involvement whatsoever with the crime;
4. You must be indigent;
5. We are NOT lawyers and, therefore, we do NOT offer legal assistance to those who petition us for help. We CANNOT make referrals to attorneys.

If the inmate does fit ALL of our criteria, their initial letter to us should be brief, outlining the facts of the crime, and what led to their arrest for the crime.

INMATES SHOULD NOT SEND BRIEFS OR TRANSCRIPTS OR OTHER MATERIALS! We just want to hear the facts in the inmate's own words. We in turn will send them a letter that outlines exactly what information we want, and what they can expect from us in the way of assistance.

A word of caution: We are a small organization, swamped with requests for help. While we are interested in all wrongful convictions, our resources severely limit the number of people we can take on as clients.

Periodically we are forced to place a moratorium on reviewing further cases for a period of time due to an overwhelming avalanche of letters we have received. During these times, we decline accepting any case for review until we are able to process the previous onslaught of requests. At these times the inmate is requested to write us again in two years.